mplsystems11

Ideas for a corporate telephone greeting

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(2 posts)
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We work in a multi-skilled environment with customer service advisors answering up to 10 different service lines that come into a Council contact center.

I have been asked to look at the greeting our advisors use when speaking to customers and wanted to ask everyone's opinion.

Is it best to say what service the customer has rung, as well as the name of the council or sould we assume if the customer has picked that line they know who they have rung?

Any other real life advice would be appricated as there is so much 'professional' advice out on the web I have just got myself swamped by information.

Thanks

Posted 8 months ago

Hello, I would say that the agents should use a greeting that matches the line / service. However, callers may not actively listen - i know this because I have had agents move from different accounts and accidentally use an old greeting for a different company - and quite often the caller doesn't even notice (but the agent and those around them do).

This will add pressure to the agents - but presumably their telephone or PC indicates which line they are dealing with? - that being the case they need to establish the habit of physically checking that and amending their greeting to the correct department / service.

I'd suggest a standard opening such as Good Morning / afternoon / Evening. Thank-you for calling XXXXXX~department Name XXXX - you are speaking to (Agents name), may i take your name please.....

Customers (including me!) do get anoyed with IVR's and as such I would never assume they have selected the correct line, if they have just randomly chosen an option in the hope of actually speaking to a person then by using the service name in the greeting some will then quickly say - actually I'm trying to get through to...... and the agent can ideally transfer them - or advise number and IVR options...

Posted 8 months ago

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