Should agents be allowed to eat at their desks?

Views - 6,577

The great call centre food debate

Lady eating at her desk

The question of whether or not agents are allowed to eat at their desks can be quite a battleground for some call centres. Matthew Brown looks at the arguments for both sides of the debate.

The problem

Working in a call centre can be stressful, boring and tiring. An agent three hours in to an eight-hour shift on the phones might fancy a little snack to pick them up until lunchtime. Perhaps a chocolate bar, or some crisps, or a fizzy drink. Most call centres now have vending machines for this very reason. But there’s a problem. It isn’t break time for that agent yet, so they take their snack back to their desk.

Chocolate crumbs get rubbed into desk surfaces very easily. Tiny pieces of crisp break off and fall into keyboards. Grease clogs up headsets. A fizzy drink, spilt in the wrong place, could destroy a piece of equipment, or at least make it very sticky.

So, should food and drink be restricted to break-out areas and canteens? Or should agents be trusted to eat at their desks?

Blanket ban

“We have a blanket policy – no food at desks,” said Gemma Layton, Account Manager at RSVP, in London. There are several reasons for this blanket ban.

“Part of it is practicality, because some of our agents are on auto-answer and some are on predictive diallers, and obviously if someone calls in and you’ve got a mouth full of crisps, it’s not so great.”

The customer service relationship is already fraught with the potential for misunderstanding without an agent struggling to speak properly while they hastily chew food. It’s very impolite, for starters. But avoiding unprofessionalism isn’t the only reason for a no food at desks policy.

“Part of it is also hygiene, because we have a shared-desk policy and apart from managers everyone moves around on a daily basis, pretty much. It’s much easier to keep everything clean and hygienic if people aren’t having food at their desks,” said Layton.

Food is restricted to the call centre’s break areas and two kitchens. Drinks, on the other hand, are allowed at agents’ desks.

“Agents can drink at their desks. Obviously it’s important to stay hydrated when you’re talking all day.”

Both hot and cold drinks are permitted, and agents can get free hot drinks from a vending machine or kettles in the kitchens.

Keeping hydrated

The importance of hydration is recognised across the industry, and most if not all call centres allow water and other liquids to be consumed at desks. Sometimes this is with the stipulation that agents use only non-spill cups or sports-style bottles. Cups and bottles are sometimes provided to staff by the call centre.

Snacks only

Other call centres go for a compromise.

“Our policy is that snack food – crisps but not nuts, for example – is allowed at the desk but no hot food or meals,” said Paul Miller, Associate Director of Prolog.

This policy allows agents the freedom to snack if they feel hungry, while avoiding the worst excesses of some of the horror stories about call centre food. When Call Centre Helper last covered this subject three years ago, lots of readers complained about agents in their call centres who had brought in curry, fish and chips, fried chicken and a whole menu of other messy foods to eat at their desks.

Hot food, especially fast food, can leave a nasty smell that lingers in the office. It is sensible to provide a kitchen area or canteen for main meals to be prepared and eaten.

A contentious issue

Food in the call centre can be a flashpoint between employers and employees because it cuts right to the heart of individual freedom. Imposing extensive rules as to what staff can and can’t eat at their desks may become confusing. It may also bring up all kinds of trivial but awkward debates about what is allowed and what is not.

For example, a call centre could ban hot food and then object to an agent bringing in leftover pizza which they intended to eat cold. Rather than get into a pointless debate about what was permitted and what wasn’t, it’d perhaps be better to ban food at desks altogether. If agents are to be allowed to eat at desks, it is essential to keep the policy simple and clear.

“Food is one of those emotive areas in the contact centre,” said Paul Miller.

“Break times are important, as agents need to be able to get what they want quickly so they can adhere to their working schedules.”

For many call centres, finding a balance that keeps everyone happy takes up more time than it should.

How to formulate an effective food policy

Paul Miller of Prolog advises managers to consider five key factors when putting together a food policy for a call centre. The five factors are as follows:

1. Environmental – smells, treatment of waste, cleaning/washing of any pots.

2. Logistical – are the resources in place to support any policy? Does the call centre have a suitable number of microwaves, refrigerators, sinks, kettles, and a comfortable dining area?

3. Financial – any policy can have an impact on the viability of subsidised canteens and vending machine contracts.

4. Quality aspects – some foods will impact on the agents’ abilities to communicate effectively over the telephone. Agents need to be ready and coherent for the next call. Equally, we should encourage but not dictate healthy but interesting food for our employees.

5. What do the agents want? This is by far the most important because all the other aspects should be driven by this. For example, if you have vending machines that no one uses you need to understand why – are they serving the wrong type of food at the wrong price? Is there a problem with allergies or use-by dates? Do agents want to eat at their desks because there isn’t a suitable alternative?


What is the policy in your contact centre?  Does it work well?

Are your agents allowed to eat at their desks, or not? Share your thoughts and comments below.

18 May 2011 - Filed under Customer Service Strategy , ,

Views - 6,577

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Comments on: Should agents be allowed to eat at their desks?

Another good reason to limit desk-eating – it makes you fat! http://blogs.wsj.com/juggle/2011/05/16/eating-while-working-can-make-you-fat/?mod=wsj_share_twitter

Posted by Alison Nichol-smith — 19 May @ 10:59 am

Reference the Topic of eating at Desks within the call centre, I always encouraged Agents to take time away from their desks,to eat and smoke. Appropriate drinking containers were allowed as were snacks, crisps choc bars etc :But No Hot Food.

We have to take into consderation the fact that some call centres do actually have client visits, and the last thing you’d want to see is food in the workplace, so when these visits happened their was a total ban on food, Agents are responsible for the cleanliness of their workspace.

Posted by Jim Miller — 19 May @ 11:10 am

We are particularly guilty in this respect, I’m afraid, as we constantly run Focus Days (or floorwaks, spif days, what you will) at call centres on behalf of clients like Microsoft. There’s invariably a food element, ranging from sweets, cakes and fruit to serious food – our people, disguised as members of The A Team and Fast Food operatives, have offered Pizza meals for performance points on several occasions. So far, we have not met with any issues from resellers about consumption at desks that we are aware of. However, we are beginning to move on this – yesterday we ran a Royal Wedding’ Focus Day with a seat at a catered sit-down lunch (i.e. at a table, not their own desks) as part of the day’s activities. Less crumbs spat into the headset, or valuable selling time lost? That, I guess, is the question!

Posted by Alison Nichol-smith — 19 May @ 12:31 pm

One problem which has not been mentioned is rodents. I was horrified when the facilities Manager showed me the evidence of rat presence in a call centre in Canada where I once worked. It is for that reason that I have not included drawers in either of the call centres I was subsequently responsible for designing and building.

Crisps – no way: greasy hands and crumbs, yuk!!

Posted by Nick Abbott — 19 May @ 1:37 pm

I own and operate a computer cleaning service, I could write a book on what we find lurking in a keyboard, A toe nail clipping!!, a live caterpillar, as well as the usual suspects chocolate, flakes, coke (the drink).

Posted by Ronnie Thomson — 19 May @ 4:13 pm

YES….Sometimes you need a sugar fix to balance your metabalism and to perk you up. Having snacks etc available in a vending machine is also conveniant and great to pick you up when your body needs a little fix.

Posted by Snackshacks — 19 May @ 9:00 pm

I believe it is the balancing act between needs of the people and needs of the Business. Purely from a business need and client need, I do not want to hear you eating or drinking while I am trying to get my query resolved, then from a morale point there will be ample argument on this behalf. My problem with the morale argument is that the millions spent on chill room are wasted since soon everyone is eating at their desks. Additional to this is that because most employ cleaning services the rubbish is just left at the desks even though they have dust bins. I have even seen “trophies” of soda cans at desks, competing with another questions, how much personalisation at a desk or cubicle should be allowed

Posted by Stefan du Plooy — 20 May @ 7:50 am

For me it is all about the customer. Does your customer want to hear the advisor eating – no they do not!

I am sure I wouldn’t walk into a retail environment such as Tesco (where there is lots of food around) and see the staff having a perk-up snack so why is it even being debated?

If a conscientious employer (I assume they exist) wishes to give employees extra snack time they can do this and their customers can be protected from the hideous noise of chewing and slurping etc.

Posted by Ian Harvey — 20 May @ 10:01 am

w have a number vending machines but the food isnt always fresh so we order in food from a local cafe who delivery it around 12noon for the agents to have at lunch this perfect as you pick the food up on the way out for lunch.

Posted by john smith — 20 May @ 11:50 am

Yes, Call centre do not allow agents to have their foods to be taken while on calls. A big SORRY if it is not your break yet. Some agents are sneaking a chocolate bar and keep on their pocket. The downside of this is that, once your Manager or anyone from Management caught you, on the spot Corrective Action(CA) to be given and it wont let the day pass without signing the CA> Call centre management should strategize on how to combat hunger while on call by giving an agent the best options to work without cramping the stomach while talking to the customer.

Posted by Nicholas Sevilla — 24 May @ 1:50 am

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