Speed up Complaint Handling in a Multi-Channel Contact Centre

We asked our Twitter panel “What is the best way to speed up complaint handling in a multi-channel contact centre?”

John Thompson @JohnThompsonJnr

Empower front-line colleagues to resolve complaints through up-skilling, authority levels and control

Cam Singleton @ContactCentreC

Make sure all systems are integrated across different channels/platforms.

Carolyn Blunt @CarolynBlunt

Robotic ‘cut and paste’ responses just prolong arguments. Instead analyse common complaints and empower agents to resolve.

New Voice Media @NewVoiceMedia

Tie all channel interactions to a contact so that regardless of who handles the case they’re aware of what happened before

Ultra Communications @UltraComms

Be proactive. Contact customers with regard to issues that will affect them even before they’re aware of a problem

Richard Hall @dougyhall

If complaints happen, keep processes simple with bias towards customer satisfaction. Trust customers and they’ll be back.

mplsystems @mplSystems

Give agents the information they need on 1 user interface to enable them to access data to resolve complaints without delay

Richard Hall @dougyhall

Cut off complaints before they happen. Make the effort to get it right first time.

Azzurri @AzzurriComms

Trust and empower agents to resolve as many issues as they can without having to continually escalate calls.

Sabio Sense @sabiosense

Best way to speed up complaint handling is to drive the complaint to the chat channel #webchat

James Lawther @SquawkPoint

Do something about the complaints?

Magnetic North @MN_Cloud

It’s important to understand why the problem happened so it can be avoided in the future. Make a note of lessons learnt.

Sian Ciabattoni @NobleSystemsUK

Respond in the way the complaint was ‘voiced’. Train & empower your agents to ensure first contact resolution where possible

Rostrvm Solutions @rostrvm

Meet the customer where they are, then solve the issue expediently…. pick up the phone and talk

Business Systems @BSLHQ

Empower agents to solve problems and contact customers on their desired channel without supervisor intervention.

Azzurri @AzzurriComms

Use channel most appropriate to resolving complaint quickly i.e. don’t tweet a 30-minute conversation. Pick up the phone!

Richard Hall @dougyhall

Record and measure as much as possible, to make sure 1 + 2 balance against profitability.

Magnetic North @MN_Cloud

By integrating your channels with your CRM, agents should have the full details of a complaint at their fingertips

Rostrvm Solutions @rostrvm

However they contacted you, if you have a number, phone them – it’s the quickest way to resolve complaints.

What do you think is the best way to speed up complaint handling in a multi-channel contact centre?

Tweet your responses to @callcentrehelp

Author: Megan Jones