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Actual Required FTE Calculation

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Wanted to get feedback on how actual required FTE is being calculated by others for inbound call volume. I'm including occupancy in Forecasted FTE Required to account for call center environment in which its not realistic that an agent can handle calls back to back.

When calculating Actual FTE required historically the model has utilized actual Occupancy in the calculation of FTE required but I believe this inaccurately inflates the requirement. However not accounting for occupancy in the requirement generates a misleading FTE # since the business would never run at 100% occupancy.

Editor

Call Centre Helper

Hi JVAR

It it is a forecast then it will be wrong. That is the nature of forecasting.

You need to start tracking forecast vs actual to see what your forecast accuracy is. You can then model it to see if there is a better value. A lot depends on averages. If you use an average occupancy figure for the year, then you may well find monthly variances, as more people take holiday during the summer and more people get ill during the winter.

Are you using Erlang calculations to work out the number of FTE required?

workforce

IT

How do you convert workload time into hours and into seconds?

How do you calculate workload into the amount of FTEs needed?

How do you calculate FTEs?

thank you very much!

workforce

IT

If 100 calls arrive in 30 minutes, and each call takes on average three minutes to service, then each agent can take ten calls per hour.

is the above correct, it doesn't make sense to me when I do the math.

100(calls)*180(aht)/3600 (hour) I get 5, not 10 calls per hours.

may someone clarify the above for me?

Thank you,

workforce

IT

Same question for grossing up for planned absence/vacancy?

So basically,

1000 calls * 600 aht / 80% / 3600

= 208.33 hours

w/shrinkage of 15% (x 1.15)

= 239.58 hours

w/absents of 10% (x 1.10)

= 263.54 hours

I just want to also know if the above hours also mean the same thing as FTE requirements ,so for example 263.54 hours is approximately 263.5 FTE is that correct?

WFM Analyst

Hi Noah

100(calls)*180(aht)/3600 (hour) I get 5, not 10 calls per hours.

The result should be telling 5 FTE needed if answer in 1 hours. But you are saying "100 calls arrive in 30 minutes", then you should devide 1800 instead of 3600 then u will get answer of 10 FTE require.

Second post. 263.54 was hours not FTE. if 1 FTE production hour was 8 then you will need 263.5 / 8 hours = 32.9 FTE

*** 80% i assume as occupancy as per your formula.

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