AI-Based Contact Centre: A Hybrid Model of AI + Human Agents

Crescendo explores how AI-based contact centres combine intelligent automation with human empathy to transform customer experiences and tackle common CX challenges.

What is an AI-Based Contact Centre?

An AI-based contact centre (also called an AI contact centre or AI call centre) is a modern approach where customer support is delivered through a combination of AI agents and human support representatives.

Unlike traditional in-house setups, this is a third-party contact centre that leverages advanced AI alongside trained human staff to resolve customer issues efficiently.

7 Core Services Offered by AI Contact Centres

The hybrid model blends AI automation with human empathy, giving businesses the best of both worlds. Instead of managing AI and human teams separately, everything is bundled into one seamless service. If you’re choosing the right AI contact centre, here’s what you can expect:

1. AI-Driven Customer Support

AI-based contact centres deploy AI agents to handle repetitive, routine queries efficiently and hand off complex questions to human representatives when needed. It includes,

• AI Live chat agents, AI voice assistants, email autoresponders, and SMS support powered by AI
• 24/7 availability in 50+ multiple languages

2. AI Enablement Services

AI-based contact centres handle the entire AI agent deployment and ongoing maintenance, eliminating the need for businesses to hire in-house technical staff for AI.

• AI agent deployment and workflow design
• Ongoing AI management and optimization
• AI-powered reporting and analytics
• Access to dedicated AI Development Engineers (AIDEs)

3. AI Workflow Management & Triage

• Automated ticket routing
• Intelligent prioritization of queries
• Seamless handoff to human agents when required

4. Human-Backed Support

Alongside AI agents, AI contact centres have a team of trained human support representatives to handle complex queries that require human empathy and decision-making.

This hybrid approach ensures that customers receive high-quality support even in complex situations where AI alone may not suffice.

Training: Ongoing agent training based on each client’s products, services, and policies is a core responsibility of AI-based contact centres.

5. Additional BPO Services

Beyond frontline support, AI-based contact centres also provide broader BPO offerings such as

• quality assurance (QA),
• knowledge base management (identifying gaps and updating articles),
• customer experience (CX) consulting, and
• back-office operations related to customer support.

These added services strengthen the overall support ecosystem and improve long-term customer satisfaction.

6. AI-Based Agent Assist Feature

AI call centres leverage Agent Assist tools to make human reps faster and more accurate by providing real-time insights and guidance.

• Instant access to customer history and knowledge base
• Context-aware suggested responses for faster replies
• Real-time coaching on tone, compliance, and next steps
• Reduced error rates and improved efficiency

With Agent Assist, agents deliver faster responses and more reliable customer support, creating smoother experiences for every interaction.

7. VoC Analytics and Reporting

For businesses, it’s critical to understand customer pain points and overall performance. AI-based contact centres use advanced VoC (Voice of Customer) analytics to turn conversations into actionable insights.

• Transcription and analysis of calls, chats, and emails using LLMs, NLP, and speech-to-text
• Real-time sentiment analysis to gauge customer emotions
• Identification of emerging issues and recurring problems
• Automated quality assurance to ensure service consistency
• Calculations of CSAT to know support efficiency.
• Detailed reports handed over to clients with key business insights

With VoC Analytics, clients gain a clear window into customer needs and opportunities for improvement.

How AI Contact Centres Solve 5 Big Customer Support Problems

Both “AI-only” and “human-only” approaches come with major drawbacks. That’s why modern AI contact centres combine the best of both worlds, AI agents plus trained human support reps, to overcome the toughest challenges. Here’s how they solve the five biggest problems in customer support.

Problem 1: AI-Only Approach Lacks Human Hands-Off Provision

AI agents are powerful, but they can’t resolve every query. When a query falls outside their scope, or when a customer explicitly asks to speak with a human, you still need a team of human reps ready to step in.

That usually means hiring in-house staff or outsourcing to a third-party contact center, both of which add significant costs and operational complexity.

Without reliable human coverage, delivering true 24/7, multilingual support becomes nearly impossible.

How AI Contact Centres Solve it

• Provide AI + human reps bundled together in one solution
• Manage staffing, training, and scheduling so you don’t have to
• Handle entire AI agent integration and management
• Ensure seamless handoffs while maintaining 24/7, multilingual customer support

Problem 2: “Only Humans” Approach is Very Expensive

Relying solely on human agents comes with heavy overheads, recruiting, training, salaries, and infrastructure costs quickly add up.

Outsourcing may look cheaper but call centres usually charge per-hour rates per agent, plus service fees and training costs.

Seasonal surges can make it even worse, as outsourcing partners often demand steep premiums to cover extra staffing.

The reality is that a large share of support queries are repetitive and simple, perfectly suited for AI to handle at a fraction of the cost.

How AI Contact Centres solve it

Since AI and human agents are managed by the same AI contact centre, handoffs are seamless, coordination is smooth, and friction is minimized

• AI agents are 10x faster than humans at handling routine queries
• Escalate only complex issues to human agents, lowering overall expenses

Problem 3: Seasonal Fluctuations in Customer Support

Support volumes skyrocket during holidays and promotions but drop during slower months. Hiring temporary staff is costly and often unethical when layoffs follow. On the flip side, paying idle staff in low-demand months is wasteful.

How AI Contact Centres Solve it

AI call centres take full responsibility for managing seasonal spikes and slowdowns.

They balance how many queries are solved by AI versus when to bring in human reps. Whether it’s a holiday surge or an unusually quiet month, they handle staffing adjustments so you don’t have to worry about idle reps or scrambling to hire temporary staff.

With AI call centres, your customers get consistent, 24/7 support regardless of volume fluctuations, while you stay free from the headaches of workforce planning.

Problem 4: Budgeting for Customer Support is Complex

Traditional setups involve hidden and unpredictable costs:

• Salaries, benefits, and training
• Infrastructure, hardware, and software licenses
• Chatbot/IVR maintenance and upgrades
• Outsourcing vendor fees (with variable quality)

Even with “AI-only” platforms, you still need human staff for handoffs, making budgeting complex.

How AI Contact Centres Solve It

• Simple per-resolution pricing model: pay only for what gets resolved
• No extra charges for AI integration, maintenance, or upgrades
• Easier, predictable budgeting that scales with your actual support needs

Problem 5: Lack of Customer Insights & Reporting

Most businesses don’t have a clear view of what customers are asking, where they’re frustrated, or how support performance impacts revenue. Traditional call centres often just log tickets without deeper analysis.

How AI Contact Centres solve it

Use LLMs, NLP, and speech-to-text to analyse conversations done by both AI agents and human reps
Provide real-time VoC (Voice of Customer) insights, sentiment analysis, and issue tracking
Deliver automated quality assurance reports with actionable recommendations.

This blog post has been re-published by kind permission of Crescendo – View the Original Article

For more information about Crescendo - visit the Crescendo Website

Call Centre Helper is not responsible for the content of these guest blog posts. The opinions expressed in this article are those of the author, and do not necessarily reflect those of Call Centre Helper.

Author: Crescendo
Reviewed by: Rachael Trickey