Using ChatGPT in Customer Service

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ChatGPT is a powerful tool for answering questions, but does it have limitations when handling customer interactions?

To find out, we asked Alex Mead, to answer the question of whether you can trust ChatGPT with your customers.

Video: Can You Trust ChatGPT With Your Customers?

Watch the video below to hear Alex explain whether you can trust ChatGPT with your customers:

With thanks to Alex Mead, for contributing to this video.

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What ChatGPT Does Well

ChatGPT excels at analysing context and providing personalised responses. It can handle simple tasks, like answering common questions or assisting with basic requests, based on the information it has access to.

When asked if you can trust ChatGPT with your customers, Alex said:

Absolutely not. And let me tell you why. Because ChatGPT three, four, five, six, seven, is a very clever way of answering questions.

Where ChatGPT Falls Short

The system is not currently connected to back-end platforms like enterprise resource planning (ERP) or logistics systems.

This means it cannot provide real-time updates, such as the exact location of a parcel or resolving technical issues tied to specific accounts., as Alex explains:

We can take information from infinite sources and give you a personalized, clever answer, but it’s not linked to the ERP (enterprise resource planning), the GDS (government digital service), the back-end platforms.

So these things will be good when it says, the next flight is at 9 a.m., the cost is this. We know who you are because you signed into our app. We’ve already validated. Would you like us to book that? And by the way, do you want your normal seat in the aisle, second or third row? And would you like the non-vegetarian option? That is when these things will be really slick.

But the better example, Where is my parcel? ChatGPT will be able to say, oh you’re talking about the order you made of these lovely red adidas shoes two days ago in size eight, Alex. And by the way, we saw the photos of you playing football with them. That’s impressive. But can it tell me where the blinking shoes are?

No, because it won’t be linked to the guy in the depot, the logistics who knows Ah they got lost in the caves, it’s now in that depot not that depot. So you can trust it to just be smarter with the information it has.”

Without integration, ChatGPT cannot perform critical actions like updating a delivery address or booking services.

When ChatGPT Can Help

ChatGPT can assist by recognising complex scenarios and escalating them to a human. It adds value by understanding the bigger picture and ensuring context is preserved for human agents.

And if you think about my EPIC situation, what I think ChatGPT should be really slick at, is picking out okay that’s a situation because we understand the big picture, we understand the context, the words used.

We really need to hand that over to a human being now or do something different than every other. So that’s why I think it can help, in understanding the context.”

The Road Ahead

For ChatGPT to truly transform customer service, businesses need to integrate it with their back-end systems.

Without this foundation, relying on ChatGPT risks creating more frustration for customers.

“Maybe it can do some technical support fixes for some, but again, it needs to be linked to the back end, doesn’t it? From what I see from ChatGPT, yeah it can write code, it can really analyse data incredibly well, but it’s still not linked to the back end.

And that’s what’s wrong with chatbots, isn’t it? You can’t literally do something with the information. Hey, chatbot, change the delivery address from home to office. You can do that by going to our website. It won’t actually do it for you.

So you know of course I think in five years it will be amazing, but I think for now people are getting excited about it because they haven’t built the foundations. I’ve said, though, plug that in and off we go. And I think that could make things worse.”

While ChatGPT shows promise, it cannot yet replace human agents for tasks requiring real-time access to operational systems.

If you are looking for more great insights from the experts, check out these videos next:

Author: Alex Mead
Reviewed by: Robyn Coppell

Published On: 27th Jun 2023 - Last modified: 29th Apr 2025
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