What is the Best Way to Handle a Complaint Through Social Media?

We asked our Twitter panel to answer “What is the best way to handle a complaint through social media?”

The Contact Company ‏

Clue is in the question: “Handle” it. Be responsive, proactive & resolve it. Do *not* ignore it!

Genesys

It’s crucial that customers can see you’re trying to help – Reply to all enquiries, even if it’s just “DM me further about this”

**remember that you will need to be following your customer in order for them to Direct Message (DM) you.

Magnetic North

Have management and escalation processes in place, just as you would any other complaint.

mplsystems ‏

Prioritise questions where you can be responsive: ‘what promotions are you running?’ ‘when is the store open?’

Richard McCrossan @dossan

DON’T push customers to your phone number or website – they probably already tried that!

Magnetic North ‏

Respond to complaints as quickly as possible, even if there is no immediate action you can take and it’s just to say sorry.

Sabio Sense ‏@sabiosense

Respond directly to the tweet, don’t just use a generic canned response.

Rostrvm Solutions ‏

Respond by phoning. It’s quicker, private, personal and effective. Close the loop with a ‘Thanks for taking my call’ note.

NewVoiceMedia ‏

Don’t delay in responding. Customers expect a quick response through social media #custserv

mplsystems ‏

Bring social in alongside existing telephony and CRM, that way agents will always be alerted to critical posts.

Genesys

Don’t ask customers to put in even more effort – try & resolve the problem instead of saying “come into the store and we’ll help”

Scorebuddy ‏@score_buddy

Use experienced agents who have autonomy and are well attuned to the high quality service required!

Richard McCrossan @dossan

Never EVER just delete complaints or negative comments on #socialmedia – this will only aggravate the customer even more!

What do you think is the best way to handle a complaint through social media?

Author: Megan Jones