We have already looked at the Top 25 positive words and phrases so we thought with speech analytics and emotion detection being in the spotlight, we would look at the key words and phrases that customers use to express their dissatisfaction.
This might help with agent training….
Combine the list below with the tone of the customer’s voice and you will be able to detect any disappointment or dissatisfaction.
- ‘I’m not happy’
- ‘I’m very unhappy’
- ‘I cannot accept this’
- ‘I’m really angry/annoyed’
- ‘I’m confused’
- ‘I’m tired of..’
- ‘I want to make a complaint’
- ‘I want to speak to a manager/supervisor/team leader’
- ‘I want to talk to a real person’
- Absolutely disgusting or disgraceful
Expressions of exasperation
- ‘Oh my god’
- ‘You must be joking’
- ‘This is the second/third time I’ve called’
- ‘That’s NOT what your colleague said’
- ‘I spoke to someone last week and they said they would call me back’
- ‘You guys promised me this…’
- ‘I thought you said..’
- Customers threaten to leave the organisation or cancel their contract.
How might an agent respond?
- I can only apologise
- Offer a gesture of goodwill
- Offer to refer to complaints department
Do you have any other words or phrases used by customers that we have missed, or do you have more suggestions for how agents can respond? Please leave them in an email to Call Centre Helper – thanks!